1. Lower Silesian Voivodeship Office in Wrocław: which translations are needed for a residence card
The Lower Silesian Voivodeship Office at ul. Powstańców Warszawy 1 in Wrocław handles applications for residence cards, work permits, and a range of other procedures for foreigners living in the Wrocław agglomeration. Any document not in Polish requires sworn translation — a regular translation from a bureau will be returned unprocessed.
- A typical package for a temporary residence card includes: a criminal record certificate (usually valid 3–6 months), a birth certificate, proof of income (an employment contract or income statement), and confirmation of ZUS health insurance. Each item requires a separate sworn translation with the translator's seal.
- For a long-term resident card, the office more often requests an extended package: proof of the legal basis for residence over recent years, health insurance documents, and a certificate of Polish language proficiency (if required). All pages are translated, including seals and extension annotations.
- Booking an appointment at the Lower Silesian UMW is done through the helpline or the ePUAP portal — a separate procedure. Order translations in advance: if an application is put on hold for lack of translation, the wait for a new appointment can stretch by weeks.
- Clients from Fabryczna, Psie Pole, and Biskupin often file documents on the same day as families from Śródmieście — the voivodeship's requirements are identical across the whole region; only travel convenience changes, not the translation format.
- Before your visit, verify the translator's number in the Ministry of Justice register: every page of the translation must carry a seal, signature, and the language pair (e.g. Ukrainian–Polish). A mismatch between the spelling of a surname in the passport and in the translation is a common reason for a request for correction.
- If the office requests additional documents after the first visit, the new pages are also translated under oath — as a supplement to the application, not a 'correction' of the earlier translation.
Important!
2. Documents most often translated in Wrocław
Wrocław is home to many migrants from Ukraine, Belarus, and other countries, which is why the most common language pairs are Ukrainian→Polish and Russian→Polish. Below are the documents LEGIX translates most often for clients from Lower Silesia.
| Documents and procedures | Wrocław is home to many migrants from Ukraine, Belarus, and other countries, which is why the most common language pairs are Ukrainian→Polish and Russian→Polish. Below are the documents LEGIX translates most often for clients from Lower Silesia. Civil status records: birth, marriage, and divorce certificates — for the USC offices in Fabryczna, Śródmieście, and Krzyki. Translation covers everything in full: the record number, registering authority, and every annotation about a name change. Employment documents: employment contracts, employment certificates, and references from previous jobs — for employers in Wrocław's economic zone and the Aviation Valley cluster. Employers and ZUS require sworn translation, not a regular one. |
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| Education and work | Medical documents: medical certificates for work, disability rulings — for the labour office and sanitary inspectorate. Scans must show the facility's seal and the doctor's signature. Vehicle documents: purchase agreements, foreign vehicle registration certificates — for the Wrocław municipal transport department. The VIN, make, and seller details must exactly match the original. Powers of attorney and statements: when an application is filed through a representative, the power of attorney must also be translated — a document that's often overlooked, causing the office to return the whole package. |
| Deadlines and delivery | For Ukrainian–Polish families in Wrocław, a common set is: a child's birth certificate + a parent's passport + a lease agreement for registration — three separate documents, three translator seals. |
3. University of Wrocław, PWr and work: translation for study and ZUS
Wrocław is Poland's second-largest hub for international students after Warsaw. The University of Wrocław (UWr) and Wrocław University of Science and Technology (PWr) require sworn translation of diplomas, school-leaving certificates, and grade transcripts for admission and diploma recognition.
- NAWA (the Polish National Agency for Academic Exchange) and university faculties often request an apostille on the original educational document from the country of origin — apostille on the original, sworn translation separately. Without both, an application for diploma recognition stalls.
- International students at UWr submit translations to the university's Foreign Students Office; at PWr, to the faculty dean's office. Admission deadlines are strict — a delay in translation means losing your place in the queue.
- Wrocław's IT sector (Global Logic, Nokia, Capgemini) hires specialists holding AWS or Cisco certificates and engineering diplomas — employers and HR require sworn translation before signing an employment contract.
- The Wrocław Labour Office and ZUS accept translated employment certificates to calculate pension seniority. Every page of a table with employment dates must be translated, including abbreviations and the employer's seal.
- For regulated professions (nurse, doctor, architect), in addition to the diploma, the decision on registration in the professional register in the country of origin must also be translated — a separate document in the package for the professional chamber.
- If you work on a B2B contract within Wrocław's business cluster and the contract is in English, the tax office and karta pobytu still require sworn translation into Polish.
4. Online order and delivery in Wrocław: InPost and courier
LEGIX accepts orders online: send scans in PDF/JPG format (minimum 300 dpi, with clearly legible seals and signatures) through the website form or Telegram. After the quote is confirmed, the sworn translator begins work — standard turnaround is 24–48 hours.
Courier delivery covers all of Wrocław: Śródmieście, Fabryczna, Krzyki, Psie Pole, Stare Miasto, and Nadodrze. The courier delivers the original sealed translation — the exact document the office will accept during an in-person visit.
InPost parcel lockers: hundreds of points across the agglomeration — convenient if you study at PWr near Wyspa Słodowa or work in an office on ul. Legnicka. You choose the locker when placing the order.
Step by step: (1) a document list from the office; (2) scans of every page; (3) the language pair and purpose (residence card, UWr, work); (4) a quote and payment; (5) pickup by courier or InPost; (6) checking names and dates before the UMW appointment.
Same-day express is possible for short documents (e.g. a criminal record certificate) if scans arrive before noon on a business day. Same-day express courier delivery in Wrocław is available by arrangement.
You don't need to travel to a translator's office downtown or find a specialist with the right language pair locally — the Ministry of Justice register is nationwide, and LEGIX assigns a translator with the right accreditation.
Before your visit to the Lower Silesian UMW, arrange your originals and translations in the order listed in the application checklist — the clerk will process a complete set faster.
5. Cost and timelines for sworn translation in Wrocław
The price of sworn translation doesn't depend on the city — Wrocław, Warsaw, and Gdańsk have the same rates at LEGIX. Typically from 161 PLN for a standard one-page document (up to 1125 characters). Current prices are on the /cennik page.
A birth certificate is usually 1 page. A diploma with a supplement runs from 3 to 15 pages, each sealed. A criminal record certificate is 1–2 pages. We give the exact amount after reviewing your scan.
When ordering several documents at once (e.g. a residence card package: birth certificate + criminal record certificate + employment contract), a discount often applies — ask about it when requesting a quote.
Standard: 24–48 business hours for translation plus courier delivery the next business day in Wrocław. InPost — 1–2 business days from dispatch.
Checklist before your visit to the Lower Silesian UMW: (1) the translator is listed in the MS register for the right language pair; (2) every page is translated; (3) names match the passport; (4) certificates are still valid; (5) apostille is in place if required. Saving time matters more than saving a few złoty on a regular translation the office will reject.
Pre-submission checklist