Birth certificate translation
Sworn translation of akt urodzenia for a child’s residence card, school, 800+ benefit and transcription at a Polish USC. Names are matched to the travel passport.
A sworn birth certificate translation is an official Polish translation with a sworn translator’s seal from the Ministry of Justice register. It is needed for a child’s residence card, school or preschool enrolment, 800+ benefits and transcription of a foreign act at a Polish USC.
Sworn birth certificate translation for UW, USC and school
Why do offices ask for the birth certificate for a child?
It is the basic proof of parent–child relationship.Urząd Wojewódzki, schools and gminy check parents’ and the child’s surnames against the birth certificate. Without a sworn translation, a residence-card or 800+ pack is often stopped at document intake.
What is transcription at USC?
Entering a foreign act into the Polish register.For transcription USC usually requires the original (or odpis) and an official sworn translation. A multilingual short odpis under Vienna Convention No. 16 is sometimes accepted without translation — a manager will advise from the scan.
How are the child’s and parents’ names written?
As in the travel passport.That way the translation matches the residence card and Polish applications. City and civil-registry names are transliterated with a note of correspondence to the original.
How many pages does it take?
Most often one billable page.Billing is 1,125 characters including spaces. A Soviet-style booklet with extra notes can run to two pages; we quote the exact amount after the scan.
Do you need a freshly issued extract?
Not always — it depends on the office.For a residence card and school a valid certificate without a “freshness” limit often works. If USC asks for a current odpis, we will say which one to order before translation.
Is an apostille required on the birth certificate?
For USC transcription — often yes; for UW — no.The apostille is affixed in the issuing country before translation. The apostille stamp itself is translated as a separate page if the office requires it.
Languages for birth certificate translation
We work both ways: a foreign document into Polish for offices in Poland, a Polish document into the destination-country language.
Documents from Ukraine for offices in Poland — the most common pair.
Soviet-era documents and those issued in Russia and Belarus.
Documents from the UK, Ireland, the USA, India and the UAE.
Polish documents for Ukrainian offices — certificates, extracts, rulings.
For foreign employers, universities and consulates.
For offices and banks in countries that require Russian.
Three types of translation — and when you need each
If the document goes to a public office — you need a sworn translation. Prices below are for Ukrainian, Russian and English; other languages are quoted separately.
When you need a birth certificate translation
The main use case is proving who the child’s parents are for Polish offices.
Attachment to the parents’ application at Urząd Wojewódzki.
Urząd WojewódzkiEnrolment: date of birth and parents’ surnames.
Szkoła, przedszkoleProof of family composition for gmina and ZUS.
ZUS, gminaEntering a foreign birth act into the Polish register.
USCApostille on a birth certificate
An apostille authenticates the birth certificate, not the translation. For Ukraine the Hague Convention applies: the stamp is affixed in the issuing country, then the document goes to sworn translation.
Who already ordered
All reviewsI sent a photo in the evening, had a PDF by morning, and the paper copy in Wrocław two days later. Urząd Wojewódzki accepted it without questions.
They asked to match the name spelling to the passport — I would not have thought of it. That is why the pack was accepted first time.
The amount quoted on Telegram did not change. Good when there are no “extra pages” at the end.
FAQ
These are the questions we hear most about this document.
Yes. We translate sheet and booklet forms, including handwritten entries. Illegible places are marked under sworn-translation rules.