USC certificates
birth, marriage, divorce, death
3–7 days
By certification type
Specialization
Format and turnaround
You do not need to figure it out yourself
Send us a scan — a manager will recommend the right translation and quote you within 7 minutes.
Business and law
Medical, ZUS and cars
Company
Blog and guides
Manager online in Telegram and WhatsApp
Hague Convention 1961 · documents of Polish authorities
Apostille of documents in Poland — from application to finished stamp
We take care of the procedure: we determine the authority, make preliminary certifications, submit the document and pick up the finished apostille. You just send a scan — then the manager works, if necessary, immediately with a sworn translation.
3–10days
typical procedure
4
deadline authorities: MSZ, court, NAWA, MEiN
60+
languages of sworn translation courier
PL
throughout Poland
Two areas of work
Apostille in Poland
We conduct the procedure in MSZ, courts, NAWA — without your presence. 3-10 business days.
Apostille in Ukraine
We issue for Ukrainian documents through partners in Kyiv — you do not need to leave.
Two countries · one manager
We place the apostille in Poland and Ukraine
The apostille is only affixed by the country that issued the document. Therefore, we have two routes: Polish documents we handle ourselves in Warsaw, Ukrainian — through partners in Kyiv. You do not need to find another executor or travel.
Documents of Polish authorities
USC, courts, notaries, KRS, PL diplomas
Who affixesMSZ, Sąd Okręgowy, NAWA / MEiN
Your participationSubmit the original to the office or by courier
Deadline3–10 working days
NextSworn translation into the language of submission
Documents from Ukrainian authorities
Registry Office certificates, diplomas, Ministry of Internal Affairs certificates
Who affixesMinistry of Justice, Ministry of Education and Science, Ministry of Foreign Affairs of Ukraine
Your participationPower of attorney and original with our partner
Deadlinefrom 5 business days + delivery
NextSworn translation in Warsaw into Polish
01 · Document route
Who puts an apostille on your document
The authority depends on the type of document. Below are typical routes. We determine yours ourselves after reviewing the scans - you don't have to figure it out.
Document
Apostille Authority
Before the apostille
Deadline
USC certificates
birth, marriage, divorce, death
MSZ · Dział Legalizacji
Not needed — the original from USC is sufficient
3–7 days
Criminal record certificate
KRK, for work and visa
MSZ · Dział Legalizacji
Recent KRK certificate
3–7 days
Notarial documents
powers of attorney, copies, protocols
Sąd Okręgowy, then MSZ
Notary signature certification at court
5–10 days
Court decisions
divorce, inheritance, guardianship
Sąd Okręgowy, then MSZ
Entry into force mark
5–10 days
Diplomas and certificates
higher education and school
NAWA or MEiN
Original diploma, sometimes with supplement
5–14 days
KRS / CEIDG extracts
company registration, statutes
MSZ · Dział Legalizacji
Current extract, notarized copy if needed
3–7 days
02 · Your situation
Why do people need an apostille
Tell us the purpose — we will compile a set according to the institution's requirements and carry out the entire procedure.
Marriage abroad
Birth certificate, marital status certificate, if needed — divorce decision.
Work and contract
Criminal record certificate, diploma, work experience confirmation — typical package for an EU employer.
Education and nostrification
Diploma and grade supplement, certificate — apostille via NAWA or MEiN, then translation.
Business and company registration
KRS/CEIDG extract, statutes, power of attorney for representative — for bank or partner abroad.
Inheritance and real estate
Notarial powers of attorney, certificates, court decisions — with prior court certification.
Visas, permanent residence, citizenship
Set of civil status acts and certificates — considering the 'freshness' of the document.
03 · We determine
Apostille or consular legalization
Apostille
When it is suitableSubmission country is a participant of the 1961 Hague Convention
StepsOne stamp from the authorized body
Deadline3–10 working days
ExamplesUkraine, Germany, Italy, Spain, Great Britain
Consular legalization
When it is suitableSubmission country did not join the convention
StepsMSZ, then the consulate of the destination country
DeadlineDepends on the consulate, from 2 weeks
ExamplesUAE, Qatar, Canada (certain documents), Iraq
04 · How we handle a case
Four steps — no queues and no trips
01
Scan and purpose
Send a photo of the document and indicate where it will be submitted. We determine the route and translation needs.
15 minutes
02
Plan and estimate
Record list of actions, government fees, deadline, and original submission format.
Same day
03
Originals and procedure
We accept documents at the office or by courier, submit to court, MSZ, NAWA — according to the route.
3–10 working days
04
Set handed over
We return the document with a stamp and, if needed, a sworn translation in one package.
office or courier
05 · Package
Apostille and sworn translation in one order
Institutions almost always want not just the stamp, but the document, apostille, and translation together. We do the translation after the apostille — so the stamp is also in the translation text and the package is accepted the first time.
Sworn translators
Registry of the Polish Ministry of Justice — translation with stamp and repertory number.
60+ languages
Ukrainian, English, German, Italian, Spanish, Arabic and others.
One package
Original, apostille, and translation — with a description of what to submit to the institution.
06 · Scope of service
What is included in case management
Stage
Who performs it
Document check and choice of authority
Legix
Prior certification (court, notary)
Legix
Submission and receipt of apostille
Legix
Government fees (opłata skarbowa)
Client
Sworn translation after apostille
Legix
Transfer of the set or by courier
Legix
The cost depends on the authority, the number of documents, and the deadlines — we calculate it after reviewing the scans, with no hidden fees.
07 · Preparation
What to prepare
Original document
The apostille is put on the original or a notarized copy
Applicant's passport
For a power of attorney for submission on your behalf
Country and institution of submission
This determines apostille or legalization
Spelling of the name according to the passport
So that the transliteration in the translation matches the documents
Submission deadline
If the term is tight — we plan an express route
08 · FAQ
Frequently asked questions about apostille
Didn't find the answer — write to the manager, we will respond to your situation.
Is it necessary to come to the office?
Start — online: a photo of the document is enough. Originals can be brought to the office in Warsaw or sent by courier; the completed set is returned the same way.
How long does the procedure take?
For USC certificates and registry extracts — usually 3–7 business days. If prior certification in court is required (notarial deeds, court decisions) — 5–10 days. Timing depends on the workload of the authorities; critical deadlines are agreed separately.
Do you make an apostille for foreign documents?
Polish authorities only apostille Polish documents. For Ukrainian, Georgian, or other certificates, the apostille is issued in the country of origin — we will guide the procedure and make a sworn translation of the already apostilled document.
Translate before or after apostille?
After. The apostille is part of the document, and the institution expects it to be translated as well. A translation done earlier often has to be redone.
Does an apostille have an expiration date?
The stamp itself has no term. But institutions often limit the "freshness" of the certificate itself — for example, KRK accepts it within 3–6 months. Clarify the institution's requirement, and we will choose the procedure.
Serhii · legalization manager
Handles apostille cases in Poland and Ukraine
Do you need an apostille on a Polish document?
Describe the situation — the manager will confirm the route, give the deadline and cost, and take the case.
Detailed guide on the blog: apostille and legalizationBy certification type
Specialization
Format and turnaround
You do not need to figure it out yourself
Send us a scan — a manager will recommend the right translation and quote you within 7 minutes.
Business and law
Medical, ZUS and cars
Company
Blog and guides
Manager online in Telegram and WhatsApp
Hague Convention · documents of Polish authorities
Apostille of documents in Poland
We take care of the procedure: authority, certification, submission, apostille in hand. Send a scan — then the manager works.
3-10 daysterm
4 authorities ofMSZ, court, NAWA
60+translation languages
Courierthroughout Poland
Two countries
Apostille in Poland and Ukraine
An apostille is issued only by the country of the document — therefore we have two routes and one manager.
Polish documents
AuthorityMSZ, court, NAWA
Deadline3–10 working days
Ukrainian documents
AuthorityMinistry of Justice, Ministry of Education and Science, Ministry of Foreign Affairs
Deadlinefrom 5 days + delivery
01 · Document route
swipe →Who affixes the apostille
Criminal record certificate
KRK, for work and visa
3–7 days
Notarial documents
powers of attorney, copies, protocols
5–10 days
Court decisions
divorce, inheritance, guardianship
5–10 days
Diplomas and certificates
higher education and school
5–14 days
KRS / CEIDG extracts
company registration, statutes
3–7 days
02 · Your situation
Why is an apostille needed
Tell us the purpose — we will compile a set and carry out the procedure for you.
Marriage abroadBirth certificate, marital status certificate
Work and contractKRK certificate, diploma, work experience confirmation
Education, nostrificationDiploma and grade supplement, certificate
Business and companyKRS/CEIDG extract, statutes, power of attorney
Inheritance, real estatePowers of attorney, certificates, court decisions
Visas, permanent residence, citizenshipCivil status acts and recent certificates
03 · We determine
Apostille or consular legalization
Apostille
WhenSubmission country is in the Hague Convention
StepsOne stamp from the authorized body
Deadline3–10 working days
ExamplesUkraine, Germany, Italy, Great Britain
Consular legalization
WhenCountry did not join the convention
StepsMSZ, then the country's consulate
Deadlinefrom 2 weeks
ExamplesUAE, Qatar, Iraq
04 · Process
Four steps
01
Scan and submission purposeDetermine route · 15 minutes
02
Plan and estimateFees, deadline, format · same day
03
Originals and procedureCourt, MSZ, NAWA · 3–10 days
04
Set handed overApostille and translation · office or courier
05 · Package
Apostille + sworn translation
We do the translation after the apostille — so the stamp is in the text and the package is accepted the first time.
06 · Scope of service
What is included in case management
Document check and choice of authorityLegix
Prior certification (court, notary)Legix
Submission and receipt of apostilleLegix
Government fees (opłata skarbowa)Client
Sworn translation after apostilleLegix
Transfer of the set or by courierLegix
The cost depends on the authority, the number of documents, and the deadlines — we calculate it after reviewing the scans.
07 · Preparation
What to prepare
Original documentOr a notarized copy
Applicant's passportFor a power of attorney for submission
Country and institution of submissionApostille or legalization
Spelling of the name according to the passportSo that the transliteration matches
Submission deadlineWe plan an express route
08 · FAQ
Frequently asked questions
Is it necessary to come to the office?
Online start — a photo is enough. You bring the originals to the office or send them by courier.
How long does the procedure take?
3–7 days for certificates and extracts, 5–10 days if court certification is required.
Do you make an apostille for foreign documents?
Polish authorities only apostille Polish documents. Ukrainian ones we process through partners in Kyiv, then — sworn translation in Warsaw.
Translate before or after apostille?
After — the apostille must also be translated.
Does an apostille have an expiration date?
The stamp itself — no. But institutions often limit the "freshness" of the certificate: KRK usually accepts 3–6 months.
Serhii · legalization manager
Apostille in Poland and Ukraine
Need an apostille?
Describe the situation — then the manager handles the case.