Any official document for an office, employer or university in Kraków requires sworn translation with a Ministry of Justice register seal. You do not need to visit a translator in person — order online from scans and receive delivery by courier in Kraków or via InPost. Below — when translation is needed, which documents are most common, scan requirements, step-by-step ordering and pricing in 2026.
Regular translation without a sworn translator seal from the Ministry of Justice register will be returned by the office or employer. Verify credentials in the Ministry register.
QuoteBefore sending scans, confirm with the office whether translation from the original or a quality copy is required. For residence permits in Małopolska voivodeship, scans often suffice; the civil registry may ask for the original at submission.
LEGIX Team
When do you need a sworn translator in Kraków?
In Kraków, as across Poland, official procedures require sworn translation. Online ordering saves time — no need to find a translator's office in the district.
Residence permit: the Małopolska voivodeship office requires sworn translation of certificates, diplomas and criminal record checks.
Work and ZUS: employers, the labour office and social insurance request diploma and employment document translations.
Education: Kraków universities and NAWA require sworn translation of school certificates and diplomas.
Marriage and civil registry: foreign civil status certificates need translation.
PESEL and registration: passport data, rental agreements for registration.
Court and notary: lawsuits, inheritance, property transactions.
Which documents to translate online with delivery to Kraków
Birth, marriage, divorce and death certificates — most common for civil registry and residence permits.
Registry extracts from Ukraine and other countries — with entry number and issuing authority.
Diplomas, school certificates and grade transcripts — for work, study and diploma recognition.
Criminal record certificates, employment records, medical certificates, rental agreements.
Online orders work from scans: PDF or JPG of all pages, minimum 300 dpi.
Standard turnaround: 24–48 hours. Courier delivery in Kraków or InPost pickup.
Price does not depend on city — from 161 PLN for a typical document. Details on cennik.
Requirements for online sworn translation orders
Translation is done by a Ministry of Justice register translator with the correct language pair — verify in the Ministry register.
Regular translation without a sworn translator seal will not be accepted.
Scans must be readable — text, stamps and signatures fully visible.
All pages must be translated. Names and dates must match the passport exactly.
Confirm before ordering whether apostille is required and translation from original or copy.
What happens if the translation is incorrect?
The office will reject the document package — you will need to resubmit.
Residence permit processing delayed by 2–6 weeks.
Extra costs: re-translation, new certificates, courier fees.
Step-by-step: online order with delivery to Kraków
Step 1. List documents required by the office. Confirm certificate validity (usually 3–6 months) and apostille requirements.
Step 2. Make quality scans of all pages — PDF or JPG, minimum 300 dpi.
Step 3. Specify language pair and purpose (residence permit, work, study).
Step 4. Send scans to LEGIX — we perform sworn translation and confirm cost (from 161 PLN) and 24–48 hour turnaround.
Step 5. Receive the translation by courier in Kraków or InPost. Verify all data before submission.
Cost and turnaround for sworn translation in Kraków
Cost does not depend on city — from 161 PLN for a typical document. Details on cennik.
Birth certificate — usually 1 page. Diploma with transcript — 3–15 pages.
Standard turnaround: 24–48 hours. Courier delivery in Kraków — next business day.
Pre-submission checklist: (1) translator in Ministry of Justice register; (2) all pages translated; (3) names match passport; (4) apostille if required; (5) certificates still valid. Discount often applies when ordering multiple documents at LEGIX.
FAQ
No — sworn translation can be ordered online from scans. The finished document is delivered by courier in Kraków.