Ukrainian document translation in Warsaw: the Masovian regional office and district offices

The Masovian regional office at Marszałkowska street 3/5 in Warsaw accepts temporary and permanent residence permit applications for residents of the capital and the wider region. It requires sworn translations of a birth certificate, marriage certificate, criminal record certificate from Ukraine, income documents, employment contract, and a diploma, depending on the residence basis.

• Appointments are booked through the trusted profile system or the office hotline. Without a complete set of sealed translations, the visit won't go ahead, even with a reserved time slot.
• Follow-up requests from the Masovian office often concern the validity period of a criminal record certificate (3–6 months) or a mismatch in name spelling between a birth certificate and a passport.
• The same translation rules apply when renewing a residence permit — if the office asks for updated certificates, a new sworn translation is needed.
• Queues in the capital run longer than in smaller cities, so it's worth allowing one to two weeks to receive a courier-delivered translation before your appointment at Marszałkowska street.
• Residence permits granted under Ukraine's special legal basis don't remove the translation requirement — civil status acts and identity documents in Ukrainian still need a sworn translation with a seal from a Ministry of Justice-registered translator.
• For details on document types and apostille rules, see the main article on the Ukrainian–Polish language pair.

Temporary or permanent address registration is handled by the district office covering your address: Mokotów (Rakowiecka street), Wola, Ochota, Bielany, Ursynów, and others. Registration usually requires a translated lease agreement or property document, and sometimes a child's birth certificate.

• Warsaw's central registry office and its district branches handle marriage registration involving a Ukrainian citizen and birth registration — sworn translation of Ukrainian documents is required, and the office may ask for a translation made from the original.
• The national ID number and related procedures follow address registration; if the supporting documents are in Ukrainian, the district office will request a sworn translation.
• The address on your registration must match the address in the translated lease agreement and the residence permit application filed with the regional office — Warsaw checks this especially closely given the high volume of applications.
• Don't confuse the Masovian regional office at Marszałkowska street with a district office — they handle different stages: address registration first, then (or in parallel) the residence permit application.
• Many Ukrainian families live in Mokotów and Wola, so district offices there are well accustomed to Ukrainian documents, though the translation still has to be sworn, not a plain translation.
• When registering a child born in Poland, parents holding a Ukrainian birth certificate submit a translation to the district registry office — check the certificate's validity period ahead of time.

The article “Translating documents from Ukrainian to Polish” is LEGIX's core resource: what sworn translation is, the Ukrainian–Polish language pair, apostille under the 1993 Poland–Ukraine agreement, how it differs from a notarized translation made in Ukraine, and a name-spelling checklist.

• The Warsaw page doesn't repeat those sections. If you're ordering a translation for the first time, read the main article first, then come back here for the regional office and district office addresses.
• The main article includes tables for diploma recognition, social insurance, and employment documents; Warsaw needs the same translations, but filing happens at capital offices with longer queues, so plan courier delivery timing in advance.
• Linking runs both ways: the main article links here for Warsaw-specific searches, and this article links back for deeper rules without repeating content.
• A common mistake is reading only the main article and showing up at the Mokotów district office instead of Marszałkowska street — that guide doesn't cover district addresses, which this article fills in.

“Does the translator need to be based in Warsaw?” — No. What matters is Ministry of Justice registration for the Ukrainian–Polish pair, not the translator's location.

• “Where do I submit a diploma translation for a Warsaw university?” — At the school's dean's office, and for recognition through the national academic exchange agency; all pages of the transcript need a sworn translation.
• “How long is a translation valid?” — Offices don't set an expiry date on a translator's seal, but a criminal record certificate or medical certificate has its own validity window.
• “Can I submit a copy instead of the original?” — Regional and registry offices often require the original alongside the translation; check your specific request letter.