The price of a sworn translation rarely equals the number of physical sheets. It depends on the completed target text, language pair and direction, deadline, legibility, terminology and delivery format. Two one-page documents can therefore receive different quotes.
The main billing unit is a translation page of 1,125 characters including spaces, with every started page counted in full. Ministry of Justice rates cover work requested by courts, prosecutors, Police and public-administration bodies; they are not a compulsory private retail tariff.
This article explains the mechanics rather than publishing a thin price list: how volume arises, why direction and rare languages matter, which extras change the total and how to request comparable quotes.
A sworn-translation page contains 1,125 characters including spaces in the target text, equivalent to 25 lines of 45 characters. Letters, digits, punctuation and justified spaces count regardless of the visual layout.
01The billing page: why a sheet is not a page
The output is measured, not the photograph. A short certificate may fit one unit, while a dense power of attorney, judgment or transcript table printed on one sheet may produce two or more.
including spaces in the target text
for every started unit
of every side and attachment
- Every started page counts in full: 1,200 characters create two billing pages.
- Seals, apostilles, handwriting, reverse sides and attachments must also be represented.
- A fixed document price is possible for a predictable short template.
02Factors that change the final price
- Completed volume and the number of separately certified documents form the base.
- The language pair affects the supply of authorised professionals.
- Direction matters.
- Urgency disrupts the production queue and may require an additional reviewer or special collection.
- Poor scans, handwriting, damage and specialist legal, medical, financial or technical terminology increase effort.
- Additional certified copies, an electronic original with a qualified signature, courier and post can be separate charges.
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We confirm the total, timing and what is included before payment.
03A like-for-like factor checklist
Volume: request estimated 1,125-character pages and the rounding method.
04Ministry rates and private-market quotes
Do not compare only a “per page” rate. Confirm the page definition, estimated units, certification, taxes, copies, delivery and the exact start and end of the promised turnaround.
The Ministry regulation sets remuneration for sworn-translator work requested by courts, prosecutors, Police and public-administration bodies. It distinguishes language groups, directions and specified adjustments.
- It is not a compulsory retail price list for private individuals or companies.
- The official framework is useful for understanding 1,125 characters, full started pages, direction and difficulty.
- Do not compare an official procedural rate and a bureau as two sellers of an identical package.
- LEGIX confirms the exact private price after reviewing scans.
05How to request a comparable quote
Send each provider the same complete package: fronts, backs, apostille, attachments, inserts and pages with seals. Use the original PDF instead of a compressed messenger screenshot.
State the recipient and purpose. A Polish authority may require sworn translation, while an overseas institution may need a different certified format. Without this context, the cheapest offer may describe the wrong result.
Give the direction, required date, city, paper-copy count and need for an electronic original. An existing third-party translation does not guarantee a discount because checking and certifying it is still professional work.
Ask for one response structure: translation type, billing unit, estimated volume, tax-inclusive total, completion date, inclusions, copies, delivery and recalculation conditions.
Example: “I need a sworn translation of a Ukrainian certificate and apostille into Polish for a public authority. Both sides are attached. I need two paper copies in Warsaw by Friday.”
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06How to avoid unexpected extras
- Do not omit apparently minor pages.
- Check legibility: all four corners, even lighting, adequate resolution and no glare.
- Agree name spelling against the passport.
- Separate production from transport.
- Keep the written quote.
07Practical scenarios: the same sheet count, a different price
- Scenario 1 is a short standard Ukrainian-to-Polish certificate.
- Scenario 2 is a diploma with a transcript.
- Scenario 3 is a power of attorney with handwritten corrections and a weak scan.
- Scenario 4 is an urgent package for filing in another city.
- Scenario 5 is a document accompanied by somebody else’s translation.
QuoteA good quote explains its basis: which files were reviewed, which billing unit applies, what the result includes and which changes could justify recalculation.
LEGIX Team
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08FAQ
They form one billing page of completed sworn translation. A physical source sheet may produce less or more than one billing page.