1. Pomeranian Voivodeship Office in Gdańsk: documents for a residence card
The Pomeranian Voivodeship Office at ul. Okopowa 21/27 in Gdańsk handles applications for residence cards, work permits, and other procedures for foreigners living in the Pomeranian voivodeship. Any document not in Polish requires sworn translation — the office rejects regular translations from a bureau.
- A typical package for a temporary residence card: a criminal record certificate, a birth certificate, an employment contract or income statement, and health insurance. Each document requires a separate sealed sworn translation.
- For a long-term resident card, the Pomeranian UMW more often requests the legal basis for residence over the past 5 years, insurance documents, and a Polish language certificate. All pages are translated, including seals and annotations.
- Appointments are booked via the office helpline or ePUAP — a separate queue. Order translations in advance: missing translation can suspend an application for weeks.
- Residents of Gdynia and Sopot file at the same Pomeranian Voivodeship Office in Gdańsk — requirements are identical across the region; only the commute by SKM or PKP changes.
- Before your visit, check the translator's number in the Ministry of Justice register: a seal, signature, and language pair (Ukrainian–Polish, Russian–Polish) are required on every page. A mismatch in name spelling between the passport and translation is a common cause of a correction request.
- Additional documents requested after the first visit are also translated under oath — as a supplement to the application, not a correction of the earlier translation.
Important!
2. Documents for the port, IT sector and USC in Gdańsk
Gdańsk attracts migrants from Ukraine, Belarus, and CIS countries — the most common pairs are Ukrainian→Polish and Russian→Polish. Below are the documents LEGIX translates most often for Tricity clients.
| Documents and procedures | Gdańsk attracts migrants from Ukraine, Belarus, and CIS countries — the most common pairs are Ukrainian→Polish and Russian→Polish. Below are the documents LEGIX translates most often for Tricity clients. Civil status records for USC offices in Wrzeszcz, Śródmieście, and Oliwa: birth, marriage, and divorce certificates. Translation includes the record number, registering authority, and every annotation. Documents for sea port and logistics workers (DCT Gdańsk, terminal operators): employment contracts, qualification certificates, safety certificates. Employers and ZUS require sworn translation. |
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| Education and work | IT-sector documents (Oliwa, Olivia Business Centre): B2B contracts, computer science diplomas, certificates. HR and the tax office accept only sworn translation into Polish. Vehicle documents for the Gdańsk municipal transport department: purchase agreements, foreign registration certificates. The VIN and seller details must match the original. Powers of attorney: when a representative files the application, the power of attorney must also be translated — often overlooked, causing the office to return the whole package. |
| Deadlines and delivery | Families with children in Gdańsk commonly translate a set: a birth certificate + a parent's passport + a lease for registration — three separate documents. |
3. University of Gdańsk, Gdańsk Tech and work in the Tricity
Gdańsk is a major student hub in Pomerania. The University of Gdańsk (UG) and Gdańsk University of Technology require sworn translation of diplomas, school certificates, and grade transcripts for admission and diploma recognition.
- NAWA and university faculties request an apostille on the original educational document — apostille on the original, sworn translation separately. Without both, a diploma recognition application stalls.
- International students submit translations to UG's Foreign Students Office or the technical university's dean's office. Admission deadlines are strict — a delay means losing your place.
- The Port of Gdańsk and logistics companies hire specialists with maritime certificates and technical diplomas — employers require sworn translation before an employment contract.
- IT companies in the agglomeration (Intel, Bayer, local software houses) hire specialists with AWS certificates and diplomas — HR requires sworn translation.
- The Gdańsk Labour Office and ZUS accept translated employment certificates. Every page of a date table must be translated.
- Working on B2B in the Tricity — the tax office and residence card both require a sworn translation of the contract into Polish, even if the original is in English.
4. Online order and delivery in Gdańsk: Długi Targ, InPost, courier
LEGIX accepts orders online: send PDF/JPG scans (minimum 300 dpi) through the form or Telegram. After the quote, the sworn translator starts work — standard turnaround is 24–48 hours.
Courier delivery covers Gdańsk: Śródmieście, Wrzeszcz, Oliwa, Przymorze, Orunia. The courier delivers the original sealed translation — the exact document the office requires.
InPost parcel lockers: hundreds of points across the Tricity — convenient if you work near Długi Targ or at Olivia Business Centre. You choose the locker when ordering.
Step by step: (1) a document list from the office; (2) scans of every page; (3) language pair and purpose; (4) a quote; (5) pickup by courier or InPost; (6) checking names before the office appointment.
Same-day express is possible for short documents if scans arrive before noon. Same-day express courier delivery in Gdańsk is available by arrangement.
You don't need to find a translator with the right language pair locally — the Ministry of Justice register is nationwide, and LEGIX assigns a translator with the correct accreditation.
Before visiting the Pomeranian UMW, arrange your originals and translations according to the checklist — the clerk processes a complete set faster.
5. Cost and timelines for sworn translation in Gdańsk
The price of sworn translation doesn't depend on the city — Gdańsk, Gdynia, and Sopot have the same rates at LEGIX. Typically from 161 PLN for a one-page document. Price list: /cennik.
A birth certificate is 1 page. A diploma with a supplement is 3–15 pages. A criminal record certificate is 1–2 pages. We confirm the exact amount after reviewing the scan.
When ordering several documents at once (a residence card package), a discount often applies — ask when requesting a quote.
Standard: 24–48 hours plus courier delivery the next day, or 1–2 days via InPost. The Tricity is well covered by the InPost network.
Checklist before the Pomeranian UMW: (1) translator listed in the MS register; (2) all pages translated; (3) names match the passport; (4) certificates are valid; (5) apostille if required.
Pre-submission checklist