Any official document for an office, employer or university in Warsaw requires sworn translation with a Ministry of Justice register seal. You do not need to visit a translator in person — order online from scans and receive delivery by courier in Warsaw or via InPost. Below — when translation is needed, which documents and language pairs are most common in the capital, scan requirements, step-by-step ordering and pricing in 2026.
Regular translation without a sworn translator seal from the Ministry of Justice register will be returned by the office or employer. You need the correct language pair: Ukrainian → Polish, Russian → Polish, English → Polish and others.
QuoteBefore sending scans, confirm with the office whether translation from the original or a quality copy is required. For residence permits in Mazowieckie voivodeship, scans often suffice; the civil registry may ask for the original at submission.
LEGIX Team
When do you need a sworn translator in Warsaw?
In Warsaw, as across Poland, official procedures require sworn translation. Online ordering saves time — no need to find a translator's office in the district.
Residence permit: the Mazowieckie voivodeship office requires sworn translation of certificates, diplomas and criminal record checks.
Work and ZUS: employers, the labour office and social insurance request diploma and employment document translations.
Education: Warsaw universities and NAWA require sworn translation of school certificates and diplomas.
Marriage and civil registry: foreign civil status certificates need translation.
PESEL and registration: passport data, rental agreements for registration.
Court and notary: lawsuits, inheritance, property transactions.
Which documents and language pairs to order online in Warsaw
Birth, marriage, divorce and death certificates — most common for civil registry and residence permits.
Registry extracts from Ukraine and other countries — with entry number and issuing authority.
Diplomas, school certificates and grade transcripts — for work, study and diploma recognition.
Criminal record certificates, employment records, medical certificates, rental agreements.
Online orders work from scans: PDF or JPG of all pages, minimum 300 dpi.
Standard turnaround: 24–48 hours. Courier delivery in Warsaw or InPost pickup.
Price does not depend on city — from 161 PLN for a typical document. Details on the price list.
Requirements for online sworn translation orders
Translation is done by a Ministry of Justice register translator with the correct language pair.
Regular translation without a sworn translator seal will not be accepted.
Scans must be readable — text, stamps and signatures fully visible.
All pages must be translated. Names and dates must match the passport exactly.
Confirm before ordering whether apostille is required and translation from original or copy.
Step-by-step: online order with delivery to Warsaw
Step 1. List documents required by the office. Confirm certificate validity (usually 3–6 months) and apostille requirements.
Step 2. Make quality scans of all pages — PDF or JPG, minimum 300 dpi.
Step 3. Specify language pair and purpose (residence permit, work, study).
Step 4. Send scans to LEGIX — we perform sworn translation and confirm cost (from 161 PLN) and 24–48 hour turnaround.
Step 5. Receive the translation by courier in Warsaw or InPost. Verify all data before submission.
Cost and turnaround for sworn translation in Warsaw
Cost does not depend on city — from 161 PLN for a typical document. Details on the price list.
Birth certificate — usually 1 page. Diploma with transcript — 3–15 pages.
Standard turnaround: 24–48 hours. Courier delivery in Warsaw and agglomeration — next business day.
Pre-submission checklist: (1) translator in Ministry of Justice register; (2) all pages translated; (3) names match passport; (4) apostille if required; (5) certificates still valid.
FAQ
No — sworn translation can be ordered online from scans. The finished document is delivered by courier in Warsaw.